Click here for information relating to Coronavirus and Covid-19.

Coronavirus and Covid-19 (Updated 07/04)

Merseyside Scouts and Tawd Vale Adventure Centre will always follow the latest UK Government and UK Scouts advice, as our primary point of reference.

Suspension of Face-to-Face Activities

Given the guidance from the UK Government, the UK Scouts have announced that all face-to-face Scout meetings, activities and events must be suspended from Tuesday, 17 March 2020. This suspension applies to young people and adults, and will be until further notice.

We must continue to respond to the developing situation in a calm, measured and appropriate way. We will continue to follow official guidance. The safety of everyone involved in Scouts, both young people and adults, is our number one priority. That is always at the heart of our decision making.

Jump to further information:

In relation to Groups and Districts:

Groups and Districts must make considerations based on UK Government / UK Scouts guidance and local circumstances; and, where possible, should continue to support young people to engage, safely, remotely.

While Scouts isn't meeting face to face (to keep everyone safe) it's more important than ever to make sure that we can continue into the future. Groups and Districts have fixed costs, which they have to pay, whether we're meeting face to face or not.

Subscriptions charged by Groups covers membership fees to support local and national services, which includes volunteer training and support, insurances, safeguarding, legal protection, and the development and support of our programme; as well as the running costs of each Group (some of which are fixed). We know that we will still be required to pay membership fees and are all working hard to reduce running costs, where possible.

We’re all dealing with extraordinary circumstances and we know that parents and carers of our members may be facing financial challenges of their own. However, we would ask that parent and carers give thought to the level at which they feel able to continue to financially support their Group during this period.

If parents and carers feel able to continue to pay membership subscriptions for each young person, we would be very grateful. It will mean that we can still be here ready to welcome their children back when the crisis passes.

If parents and carers are in a difficult position, please let your Group leadership teams know, as we do not wish to cause any further financial hardship; and would want to discuss this with you.

We’re still working to support all our members, at home to continue learning skills. Take a look at merseysidescouts.com/CRE8 to take part in local weekly challenges, as well as scouts.org.uk/the-great-indoors, which is a collection of over 100 fun activities to help them have fun and keep learning.

Groups and Districts are working through the financial implications of the Coronavirus / Covid-19 situation. We recommend that Executive Committees consider the costs that will be incurred during the period whilst face to face Scouting isn’t possible, as well as to preparing for how we resume at pace, when that is possible.

Supporting Local Communities

Throughout our history, Scouts have helped other people and supported their communities in times of crisis.

Find out how you can play your part by supporting young people and the community during the coronavirus crisis.

Remote Executive Committee Meetings

In relation to Executive Committees meeting remotely; UK Scouts have approved an amendment to the standard constitutions in POR which allows meetings to be held remotely. It also allows decisions to be made electronically. This is valid immediately and will be updated in the next update to POR, in early April. The wording is as follows:

  • Electronic voting (such as email) is allowed for decision making of the County/District/Group Executive Committee and its sub-Committees when deemed appropriate by the Chair. In such instances at least 75% of committee members must approve the decision.
  • The County/District/Group Executive Committee & its sub-Committees can meet by telephone conference, video conference as well as face to face in order to discharge its responsibilities when agreed by the appropriate Chair.

Charity Commission Guidance on AGMs

In relation to Charity AGMs, Coronavirus is having a major impact on charity events and the Government’s health advice may lead to some charities having no choice but to decide to cancel or postpone their AGMs and other critical meetings.

If as trustees, you decide it is necessary to do so, you should record this decision to demonstrate good governance of your charity. This is particularly important if it is not possible to hold your AGM which may make it difficult for you to finalise your annual reports and accounts.

Wherever possible, the Charity Commission ask you to try to get your annual reports to them on time. If this is not going to be possible, they should be contacted on 0300 066 9197.

DBS Guidance

Temporary changes DBS processes are being made by The Scouts as a result of the coronavirus outbreak.

Click here for more information.

Digital Scouts: which platform to use?

Privacy, security and data protection issues should be your first consideration when deciding which digital platform to use to keep Scouts going.

Click here for guidance from The Scouts.

CRE8: Our New Eight-Week Challenge

We will be creating a special challenge badge for members who complete a series of “scouting at home” challenges. There will be 7 challenges across 8 weeks, linking in the programme areas.

https://merseysidescouts.com/CRE8

The Great Indoors

We love the great outdoors, but UK Scouts have pulled together some inspired indoor activity ideas:

https://www.scouts.org.uk/the-great-indoors/

    In relation to County-led events:

    We have, locally, taken decisions relating to a range of our events. These decisions have been taken with heavy hearts, but with the safety of our members at the core, and make consideration for the viability of continuing planning at this uncertain time. These decisions will not be reversed, even if the suspension of Scouting is lifted before the dates of these events.

    Current status of our events planned for 2020:

    Event Status Notes
    The Great Escape
    3-5 April, Tawd Vale
    Cancelled  Payments made will be refunded in full. The Organising Team will be in contact with those booked, in due course.
    Liverpool Cathedral Sleepover
    24 April, Liverpool Cathedral

    Cancelled

    This event was being organised by The Whitechapel Centre and Liverpool Cathedral; who will make contact with those registered, in due course.
    North West Region ShelterBox Scavenger Hunt
    3 May, Liverpool
    Cancelled
    This event was being organised by the North West Region; who will make contact with those registered, in due course.
    Wingding
    19-21 June, Tawd Vale
    Cancelled
    Payments made will be refunded in full. The Organising Team will be in contact with those booked, in due course.
    European Jamboree
    27 July-6 August, Poland
    Under review
    Parents are currently being consulted regarding our participation in this event.
    MerseyMoot
    11-13 September, Tawd Vale
    Under review
    The Organising Team will revisit the status of this event during June and July.
    Night At The Museum
    19-20 September, World Museum
    Under review
    The Organising Team will revisit the status of this event in July. Bookings will not open in March, as had been planned.
    Celebration and AGM
    24 September, The Suites Hotel
    Under review
    The Organising Team will revisit the status of this event in July.
    Beavan Challenge
    25-27 September, Tawd Vale
    Under review
    This event is being organised by West Wirral District Scouts, on behalf of Merseyside Scouts. Decision making relating to this event is being led by the organising team.
    Celebrating Success (Young People Awards)
    21 November, Aintree Racecourse 
    Under review
    The Organising Team will revisit the status of this event in July.

    In relation to Volunteer and Young Leader Training: 

    All adult and young leader training courses, face to face support events and DofE provision that were scheduled for remainder of this academic year have been cancelled. This position will be reviewed in June.

    We will be identifying opportunities to continue to engage and support via digital methods.

    We ask that all volunteers requiring Safeguarding and Safety training complete this online; and are giving consideration to First Response training.

    We will continue to review our position, and provide any necessary updates, as the situation develops.

    In relation to Tawd Vale Adventure Centre:

    Tawd Vale Adventure Centre is wholly owned and operated by Merseyside Scouts, in line with UK Scouts and Merseyside Scouts policies and procedures.

    The Centre is completely closed until further notice.

    We do not currently expect to re-open to customers before the 1st June; but will keep this under review. It is our intention, once current Government restrictions are lifted, to review whether it may be possible to engage contractors to support critical works on site, during the month of May.

    For those who have bookings and are impacted by our closure, we will carry forward deposits to a future booking within 12 months of the original date.

    Current status of our Tawd Vale events planned for 2020:

    Event Status Notes
    Easter Egg Hunt
    6-13 April
    Cancelled
    -
    Duck Race
    3 May
    Cancelled
    -
    90th Olympics
    6 June
    Cancelled
    -
    90th Tea Party
    23 August
    Under review
    The Organising Team will revisit the status of this event in July.
    Feast of the Lanterns
    9-11 October
    Under review
    The Organising Team will revisit the status of this event in July.
    Remembrance Service
    1 November
    Under review
    The Organising Team will revisit the status of this event in July.
    Christmas Capers
    12 & 13 December
    Under review
    The Organising Team will revisit the status of this event in July.

    You can continue to contact us via the usual means (Telephone: 01695 722 866 and Email: enquiries@tawdvale.org.uk).

    In relation to our County Office:

    We are encouraging our County Administrators to work from home whenever practically possible. They have the tools to be able to largely continue to support us in their roles, without needing to be in the office.

    You can continue to contact us via the usual means (Telephone: 0151 707 2671 and Email: office@merseysidescouts.com).

    Useful Links to Guidance

    Moving Forward

    We thank everyone for their support and understanding; and appreciate we are all facing similar challenges. The activities that we are able to remotely provide to our members during this period will be especially valuable to our young people and their families - and we must make every effort to remain connected and supportive of each other.

    By checking and following the latest Government advice and by taking a calm and measured approach, we can continue to ensure that young people and adults stay safe; yet continue to benefit from our provision.

    We will provide any updates relating to decisions over County-led events, activities and training via this blog post.