Click here for information relating to Coronavirus and Covid-19.

Coronavirus and Covid-19 Guidance (Updated 03/09)

Getting everyone back together safely

Current Readiness Levels

Our readiness levels determine what is allowable within Scouts. Merseyside's readiness levels, in line with the UK Scouts framework, are referenced below:

Merseyside
Readiness Level:

Amber

Continued digital delivery.

COVID-19 safe face to face activities in line with UK Scouts Readiness Framework.

No residential activities.

Tawd Vale Adventure Centre
Readiness Level
:
Amber

Note: Tawd Vale remains closed
for essential works.

 

    Note: UK Scouts guidance has been updated on 3rd September. More information available here.

    Remember:

    • No face to face activity can take place until you have done all the preparations to ensure a safe return, and these written risk assessments and plans have been approved via the national approvals system (see below).
    • Read all the guidance and steps that need to be taken before any face to face activity can resume.
    • There is no expectation of when you should hold your first meeting and there is no rush. Every Section and Group will have different circumstances and will know what is right for them. Plans must be carefully considered and safety is the priority. If you are unsure if you can stick to the guidance set out, you should not go ahead with any face to face activity.

    Readiness Framework and Guidance

    As lockdown measures start to ease, UK Scouts are working with youth sector partners and the National Youth Agency government body to determine what a safe return to face to face Scouts may look like when the readiness level reduces from red. Our framework defines our readiness levels as:

    • Red: Rate of infection is remaining consistent or growing.
      Impact on Scouts: Digital programme delivery, no face-to-face activities or meetings, no residential experiences
       
    • Amber: Rate of infection is reducing consistently in all parts of the country.
      Impact on Scouts: Digital programme delivery, small group sessions can take place outdoors, no residential activities
       
    • Yellow: Number of cases low and decreasing, full Track and Trace system in place.
      Impact on Scouts: Digital programme delivery, small group sessions can take place indoors and outdoors, no residential activities
       
    • Green: No new cases or a vaccine is readily available.
      Impact on Scouts: All activities can resume in line with Government guidance.

    Note: UK Scouts will determine changes to readiness levels; and as levels change, our readiness framework defines the policies and procedures that apply. At the point activities are able to resume, District Commissioners (or their nominee) will be required to provide their approval and to ensure appropriate risk assessments are in place. 

    Readiness Framework

    Quick Reference Guide

    Specific Guidance

      We can review this guidance now and start to make local plans for how we would implement some face to face activities once the readiness level is reduced.


      Jump to further information:

      In relation to Groups and Districts:

      Groups and Districts must follow UK Government and UK Scouts guidance; and, where possible, should continue to support young people to engage in our programme, safely, remotely.

      While Scouts isn't meeting face to face (to keep everyone safe) it's more important than ever to make sure that we can continue into the future. Groups and Districts have fixed costs, which they have to pay, whether we're meeting face to face or not.

      Subscriptions charged by Groups covers membership fees to support local and national services, which includes volunteer training and support, insurances, safeguarding, legal protection, and the development and support of our programme; as well as the running costs of each Group (some of which are fixed). We know that we will still be required to pay membership fees and are all working hard to reduce running costs, where possible.

      We’re all dealing with extraordinary circumstances and we know that parents and carers of our members may be facing financial challenges of their own. However, we would ask that parent and carers give thought to the level at which they feel able to continue to financially support their Group during this period.

      If parents and carers feel able to continue to pay membership subscriptions for each young person, we would be very grateful. It will mean that we can still be here ready to welcome their children back when the crisis passes.

      If parents and carers are in a difficult position, please let your Group leadership teams know, as we do not wish to cause any further financial hardship; and would want to discuss this with you.

      We’re still working to support all our members, at home to continue learning skills. Take a look at merseysidescouts.com/CRE8 and merseysidescouts.com/TY2TT to take part in local weekly challenges, as well as scouts.org.uk/the-great-indoors, which is a collection of over 100 fun activities to help them have fun and keep learning.

      Supporting Local Communities

      Throughout our history, Scouts have helped other people and supported their communities in times of crisis.

      Find out how you can play your part by supporting young people and the community during the coronavirus crisis.

      Remote Executive Committee Meetings

      In relation to Executive Committees meeting remotely; UK Scouts have approved an amendment to the standard constitutions in POR which allows meetings to be held remotely. It also allows decisions to be made electronically. This is valid immediately and will be updated in the next update to POR, in early April. The wording is as follows:

      • Electronic voting (such as email) is allowed for decision making of the County/District/Group Executive Committee and its sub-Committees when deemed appropriate by the Chair. In such instances at least 75% of committee members must approve the decision.
      • The County/District/Group Executive Committee & its sub-Committees can meet by telephone conference, video conference as well as face to face in order to discharge its responsibilities when agreed by the appropriate Chair.

      Charity Commission Guidance on AGMs

      In relation to Charity AGMs, Coronavirus is having a major impact on charity events and the Government’s health advice may lead to some charities having no choice but to decide to cancel or postpone their AGMs and other critical meetings.

      If as Trustees, you decide it is necessary to do so, you should record this decision to demonstrate good governance of your charity. This is particularly important if it is not possible to hold your AGM which may make it difficult for you to finalise your annual reports and accounts.

      We advise that you consider running your AGM as an online meeting; but it is a decision of the Trustees of each charity.

      Wherever possible, the Charity Commission ask you to try to get your annual reports to them on time. If this is not going to be possible, they should be contacted on 0300 066 9197.

       

      Digital Scouts: which platform to use?

      Privacy, security and data protection issues should be your first consideration when deciding which digital platform to use to keep Scouts going.

      Click here for guidance from The Scouts.

        In relation to County-led events:

        Current status of our events planned for 2020:

        Event Status Notes
        The Great Escape
        3-5 April, Tawd Vale
        Cancelled  -
        Liverpool Cathedral Sleepover
        24 April, Liverpool Cathedral

        Cancelled

        -
        North West Region ShelterBox Scavenger Hunt
        3 May, Liverpool
        Cancelled
        -
        Wingding
        19-21 June, Tawd Vale
        Cancelled
        -
        European Jamboree
        27 July-6 August, Poland
        Cancelled
        Parents are currently being consulted regarding our participation in this event.
        MerseyMoot
        11-13 September, Tawd Vale
        Cancelled
        -
        Night At The Museum
        19-20 September, World Museum
        Cancelled
        -Celebration and AGM
        24 September, The Suites Hotel
        Amended to an online event
        -
        Beavan Challenge
        25-27 September, Tawd Vale

        Cancelled

        -
        Celebrating Success (Young People Awards)
        21 November, Aintree Racecourse 
        Cancelled
        -

        In relation to Volunteer and Young Leader Training: 

        All face to face adult and young leader training courses, face to face support events and DofE provision have been cancelled.

        We continue to identify opportunities to continue to engage and support via digital methods.

        We ask that all volunteers requiring Safeguarding and Safety training complete this online; and are giving consideration to First Response training.

        In relation to Tawd Vale Adventure Centre:

        Tawd Vale Adventure Centre is wholly owned and operated by Merseyside Scouts, in line with UK Scouts and Merseyside Scouts policies and procedures.

        The Centre is closed until further notice.

        For those who have bookings and are impacted by our closure, we will carry forward deposits to a future booking within 12 months of the original date.

        Current status of our Tawd Vale events planned for 2020:

        Event Status Notes
        Easter Egg Hunt
        6-13 April
        Cancelled
        -
        Duck Race
        3 May
        Cancelled
        -
        90th Olympics
        6 June
        Cancelled
        -
        90th Tea Party
        23 August
        Cancelled
        -
        Feast of the Lanterns
        9-11 October
        Cancelled
        -
        Remembrance Service
        1 November
        Under review
        The Organising Team will revisit the status of this event.
        Christmas Capers
        12 & 13 December
        Under review
        The Organising Team will revisit the status of this event.

        You can continue to contact us via the usual means (Telephone: 01695 722 866 and Email: enquiries@tawdvale.org.uk).

        In relation to our County Office:

        You can continue to contact us via the usual means (Telephone: 0151 707 2671 and Email: office@merseysidescouts.com).

        Useful Links to Guidance

        Moving Forward

        We thank everyone for their support and understanding; and appreciate we are all facing similar challenges. The activities that we are able to remotely provide to our members during this period will be especially valuable to our young people and their families - and we must make every effort to remain connected and supportive of each other.

        By checking and following the latest Government advice and by taking a calm and measured approach, we can continue to ensure that young people and adults stay safe; yet continue to benefit from our provision.

        We will provide any updates relating to decisions over County-led events, activities and training via this blog post.