Coronavirus and Covid-19 Guidance (Updated 04/01)
Getting everyone back together safely
Current Readiness Levels (as of 4th January 2021)
Our readiness levels determine what is allowable within Scouts. Merseyside's readiness levels, in line with the UK Scouts framework, are referenced below:
No face to face activities.
Tawd Vale Adventure Centre
Tawd Vale remains closed to customers and is unlikely to reopen before Spring 2021.
Note: Tawd Vale remains closed to all visitors, irrespective of Readiness Level.
Readiness Framework and Guidance
UK Scouts are working with youth sector partners and the National Youth Agency to determine what elements of face to face Scouts activities can take place. Our framework defines our readiness levels as:
Red: Digital programme delivery, no face-to-face activities or meetings, no residential experiences
Amber: Digital programme delivery, small group sessions can take place outdoors, no residential activities
Yellow: Digital programme delivery, small group sessions can take place indoors and outdoors, no residential activities
- Green: All activities can resume in line with Government guidance.
Note: UK Scouts will determine changes to readiness levels; and as levels change, our readiness framework defines the policies and procedures that apply. At the point activities are able to resume, District Commissioners (or their nominee) will be required to provide their approval and to ensure appropriate risk assessments are in place.
- Full information about the framework, and toolkit of resources; including our policies and procedures relating to the application of the framework.
Quick Reference Guide
Jump to further information:
- Advice for Groups and Districts
- Information relating to County-led events
- Information relating to County-led Volunteer and Young Leader Training
- Information relating to Tawd Vale
- Information relating to the County Office
- Useful Links
In relation to Groups and Districts:
Groups and Districts must follow UK Government and UK Scouts guidance; and, where possible, should continue to support young people to engage in our programme, safely, remotely.
While Scouts isn't able to fully meet face to face, it's more important than ever to make sure that we can continue into the future. Groups and Districts have fixed costs, which they have to pay, whether we're meeting normally or not.
Subscriptions charged by Groups covers membership fees to support local and national services, which includes volunteer training and support, insurances, safeguarding, legal protection, and the development and support of our programme; as well as the running costs of each Group (some of which are fixed). We know that we will still be required to pay membership fees and are all working hard to reduce running costs, where possible. The County-component of the membership fee is spent on directly supporting our Sections, Units and Groups across Merseyside; through the delivery of free of charge volunteer training, delivery of development and support projects, support events, celebrating the achievements of young people and volunteers, and a range of other initiatives to support the delivery of our strategic objectives.
We’re all dealing with extraordinary circumstances and we know that parents and carers of our members may be facing financial challenges of their own. However, we would ask that parents and carers give thought to the level at which they feel able to continue to financially support their Group during this period.
If parents and carers feel able to continue to pay membership subscriptions for each young person, we would be very grateful. It will mean that we can still be here ready to welcome their children back when the crisis passes.
If parents and carers are in a difficult position, please let your Group leadership teams know, as we do not wish to cause any further financial hardship; and would want to discuss this with you.
We’re still working to support all our members, at home to continue learning skills. Take a look at merseysidescouts.com/CRE8 and merseysidescouts.com/TY2TT to take part in local weekly challenges, as well as scouts.org.uk/the-great-indoors, which is a collection of over 100 fun activities to help them have fun and keep learning.
Supporting Local Communities
Throughout our history, Scouts have helped other people and supported their communities in times of crisis.
Remote Executive Committee Meetings
In relation to Executive Committees meeting remotely; UK Scouts have approved an amendment to the standard constitutions in POR which allows meetings to be held remotely. It also allows decisions to be made electronically.
Charity Commission Guidance on AGMs
In relation to Charity AGMs, Coronavirus is having a major impact on charity events and the Government’s health advice may lead to some charities having no choice but to decide to cancel or postpone their AGMs and other critical meetings.
If as Trustees, you decide it is necessary to do so, you should record this decision to demonstrate good governance of your charity. This is particularly important if it is not possible to hold your AGM which may make it difficult for you to finalise your annual reports and accounts.
We advise that you consider running your AGM as an online meeting; but it is a decision of the Trustees of each charity.
Wherever possible, the Charity Commission ask you to try to get your annual reports to them on time. If this is not going to be possible, they should be contacted on 0300 066 9197.
Digital Scouts: which platform to use?
Privacy, security and data protection issues should be your first consideration when deciding which digital platform to use to keep Scouts going.
In relation to County-led events:
There are currently no planned face to face County events.
In relation to Volunteer and Young Leader Training:
All face to face adult and young leader training courses, face to face support events and DofE provision have been cancelled.
Tawd Vale Adventure Centre is wholly owned and operated by Merseyside Scouts, in line with UK Scouts and Merseyside Scouts policies and procedures.
The Centre is closed until further notice.
For those who have bookings and are impacted by our closure, we will carry forward deposits to a future booking within 12 months of the original date.
There are currently no planned events at Tawd Vale.
In relation to our County Office:
You can continue to contact us via the usual means (Telephone: 0151 707 2671 and Email: email@example.com).
Useful Links to Guidance
We thank everyone for their support and understanding; and appreciate we are all facing similar challenges. The activities that we are able to remotely provide to our members during this period will be especially valuable to our young people and their families - and we must make every effort to remain connected and supportive of each other.
By checking and following the latest Government advice and by taking a calm and measured approach, we can continue to ensure that young people and adults stay safe; yet continue to benefit from our provision.
We will provide any updates relating to decisions over County-led events, activities and training via this blog post.